Planning a wedding or event in Indianapolis? Finding the perfect venue is exciting, but it can also come with a lot of fine print. Before you sign a contract or put down a deposit, it’s important to ask the right questions so you know exactly what you’re getting. Whether you’re touring a downtown loft, an industrial space, or a garden-style venue, here are ten key questions to ask before you book, and what answers you should be looking for.
1. What’s included in the rental fee?
When you ask, “What’s included in the rental fee?” you’re really asking what’s covered and what might come with an extra charge. Some venues only provide the space, while others include tables, chairs, lighting, and even decor. At Radius, your rental includes tables and chairs, prep kitchen access, and exclusive use of the venue during your rental window (which is a full day, if you want it!), so you get more value without the add-ons.
2. What’s your policy on outside vendors?
Some venues require you to use in-house caterers or preferred vendors. If you want creative freedom (or you already have a dream team in mind), this is a crucial question to ask. Radius offers an open vendor policy, giving you full control over your food, decor, and entertainment choices while still providing a curated list of trusted local pros if you’d like suggestions.
3. Are there any hidden fees or service charges?
Hidden costs like cleaning fees, staffing fees, or overtime charges can sneak up quickly. Always ask for a full breakdown before booking. Radius believes in transparency, so you’ll know all your costs upfront. No surprises, just straightforward pricing.
4. What’s the rental window and cost for additional hours?
Asking about the rental window helps you plan your timeline and avoid overtime charges. At Radius, we offer flexible rentals, allowing you to choose how much time you need for setup, celebration, and teardown. Need more time than you originally thought? You can easily add extra hours for a reasonable fee.
5. What’s your maximum guest capacity (seated and standing)?
Always ask about guest capacity to make sure your event fits comfortably. Radius can accommodate up to 350 guests seated or 500 standing, making it a great choice for weddings, corporate events, and large celebrations alike.
6. What is the backup plan for bad weather (if outdoor space is included)?
If your venue has outdoor space, make sure there’s a solid rain plan. Radius features flexible indoor-outdoor options and can easily transition your event inside if weather doesn’t cooperate. Here, you’ll experience no stress and no last-minute chaos.
7. What AV and tech capabilities are available?
You’ll want to confirm whether the venue has sound systems, lighting, and Wi-Fi. Radius is equipped with built-in AV technology, including wifi and customizable pillars, providing a unique way to display your monogram or logo.
8. What parking and accessibility options are available?
Ask about parking availability and ADA accessibility for your guests. Radius is conveniently located in downtown Indianapolis with free parking, plus easy access for all guests, including those with mobility needs.
9. What’s the payment schedule and cancellation policy?
Understanding the payment structure and cancellation policy protects you if your plans change. Radius offers flexible payment plans and a clearly defined cancellation policy so you can book with confidence.
10. Who will be my point of contact leading up to the event?
It’s important to know who will help you from booking to event day. At Radius, you’ll be paired with a dedicated venue manager who will guide you through every detail and ensure your day runs smoothly.
11. Can I schedule a walkthrough before the big day?
You should always have the chance to see the space again once your plans are finalized. Radius encourages walkthroughs so you can visualize your setup, meet your vendors on-site, and make sure every detail aligns with your vision.
Ready to Find Your Perfect Venue?
If you’re searching for an Indianapolis venue that values transparency, flexibility, and creativity, Radius checks every box. With open vendor options, spacious interiors, and built-in amenities, it’s an easy choice for couples and event hosts who want total control over their day.
Schedule a tour at Radius today and see why it’s one of the best event venues in Indianapolis for weddings, parties, and everything in between.
